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Community HealthCare Association of the Dakotas Member Login Home
Updated: 04/13/2010

Medicare Change Request Requirements

The requirements of the Medicare Change Request (CR) 6519, dated June 12, 2009, notified providers that the new, re-designed Provider Statistical and Reimbursement (PS&R) system (PS&R Redesign) is now operational.  Community Health Centers are now responsible for obtaining their own PS&Rs to be used for filing all cost reports with Fiscal Years (FYs) ending on or after January 31, 2009.

 The PS&R Redesign allows users the ability to download summary PS&R reports via the Internet. Fiscal Intermediaries (FIs)/Medicare Administrative Contractors (MACs) will no longer produce and distribute these summary reports to their providers. It is the Health Centers' responsibility to obtain their own PS&R needed to file their cost report.

 The PS&R Redesign utilizes Individuals Authorized Access to CMS Computer Systems (IACS) for authentication and security purposes. To obtain a PS&R, Health Centers must first establish an IACS account and also be approved for PS&R access prior to attempting to access the PS&R Redesign. The provider IACS verification process includes the submission of supporting documentation and may take several weeks to complete the entire process. Health Centers not currently approved for PS&R access should begin their IACS registration immediately to ensure they will be able to access IACS and the PS&R Redesign well in advance of their cost report due date.

 More information regarding the IACS process is available on the CMS IACS Web page.

The CMS PS&R Redesign web page contains an overview of the system, user manuals, quick guides and other helpful information.

If you have any questions, comments, or need additional information, please contact LaVonne Linneman at (605) 357-1481.

Financial Job Descriptions

CHAD Member Resource The resources in the table below are all CHAD Member resources.

Administration

Chief Financial Officer 1

February 2005 CHC

Chief Financial Officer 2

2003 CHC

Finance Manager

September 2004 CHC

Office Staff

Billing and Coding Specialist

August 2004 CHC

Insurance Billing Clerk

acquired January 2005


These files and documents are for informational purposes and are not intended as legal advice.  Any use, including alteration, modification, addition, deletion, or other changes to these documents may result in significant legal consequences for the parties involved.  Accordingly, you are advised not to use any of the sample files and documents unless such files and documents are reviewed and approved by your lawyer. Community HealthCare Association of the Dakotas has no responsibility under any circumstances for any use made by you of the sample files and documents.

 

Network Teams:

A venue for community health center staff to establish relationships with other professionals while gaining valuable resources and insight to relevent best practices.

Join the Finance List Serv for best practices and resources.

Finance Network Team

Network Team Meeting Dates:
   
March 17, 2010
  9:00 - 10:30 a.m.
Accounts Receivable Analysis   Evaluation Form
June 9, 2010   9:00 - 10:30 a.m.
September 8, 2010   9:00 - 10:30 a.m.

Network Team Members

CHAD Network Team Facilitator: LaVonne Linneman
CHAD Staff: Amy Cravaack
Coal Country Community Health Care
 
Beulah, ND Dawn Berg
Community Health Center of the Black Hills
 
Rapid City, SD Laura Jones
Family HealthCare Center
 
Fargo, ND Patricia Patron
Migrant Health Services, Inc.
 
Moorhead, MN Aaron Kakac
Northland Community Health Center
 
Turtle Lake, ND Kerry Landsiedel
Valley Community Health Centers
 
Northwood, ND Robin Silbernagel
 
Falls Community Health
 
Sioux Falls, SD Amy Richardson
  Bridget Klein
Horizon Health Care, Inc.
 
Howard, SD Wade Erickson
Rural Health Care, Inc.
 
Fort Pierre, SD Bernie Ripperger
Prairie Community Health
 

Isabel, SD

 

Ann Fisher
Union County Health Foundation
 
Alcester, SD Mary Metz Carda

 

Finance Policy and Procedure

Contact the financial service specialist, LaVonne Linneman at (605) 371-1481 if you need a policy or if you have policies or procedures you are willing to share with other CHAD members.

CHAD Member Resource The resources in the table below are all CHAD Member resources.

General Ledger

Procedures Checklist   Reporting – Journal Entries Policy
Reporting – Chart of Accounts Policy   Reporting – Recognition Concept Policy
Reporting – Cost Allocation    
     

Policy

Accounts Payable Policy   Other Accounts Receivable Policy
Allowable & Unallowable Costs for Grants Policy   Other Liabilities Policy
Bank Reconciliation Policy   Petty Cash Policy
Budgeting Policy   Purpose of Fiscal Policy Manual
Capital Expenditures Policy – Property   Recognition of Revenue Policy
Cash and Investment Management Policy   Record Retention Policy
Collection of Delinquent Accounts Policy   Reimbursements Policy
Confidentiality and Records Maintenance Policy   Relations with Your Financial Institutions Policy
Conflict of Interest Policy   Statistical Data Collection and Reporting Policy
Credit Policy   Tangible Assets Policy - Property
Financial Reporting Policy   Training Policy
     

Resources

Accounts Payable Procedures Checklist   Cash Receipts Using Lockbox System
Days by Pay Spreadsheet   Functions of the Finance Department

 


These files and documents are for informational purposes and are not intended as legal advice.  Any use, including alteration, modification, addition, deletion, or other changes to these documents may result in significant legal consequences for the parties involved.  Accordingly, you are advised not to use any of the sample files and documents unless such files and documents are reviewed and approved by your lawyer. Community HealthCare Association of the Dakotas has no responsibility under any circumstances for any use made by you of the sample files and documents.

 

Finance Resources

This site contains useful on-line resources including financial tools, guidance, forms, training, technical assistance, and data resources.  Suggestions and recommendation of additional sites to include can be e-mailed to LaVonne Linneman, financial service specialist for the Community HealthCare Association of the Dakotas.

 

Federal Agencies

Bureau of Primary Health Care
Centers for Medicare and Medicaid Services (CMS)
Health Insurance Portability and Accountability Act (HIPAA)
Health Resources and Services Administration (HRSA)
Healthcare Financial Management Association (HFMA)
Internal Revenue Service (IRS)
 
Medicaid and Safety Net Providers
Quicklinks to CMS
Noridian Administrative Serices - Medicare Administrative Contractor
Office of Management and Budget (OMB)
 
Uniform Data System (UDS)
 

Data and Benchmarks

Kaiser Family Foundation
Medical Group Management Association
Workgroup for Electronic Data Interchange (WEDI)
 
NACHC Financial Managment Series Bulletin
NACHC Issues Briefs
 
Coding, Billing, Reimbursement, and Collections
Jurisdiction 3 - MAC Award
Medicare Advantage Contracts
Miscellaneous Accounting
 

Grants and Funding

Department of Health and Human Services (DHHS)
Health Resources Services Administration (HRSA)
 

Other Resources

Program Assistance Letters (PALs)
Policy Information Notices (PINs)
Training and Technical Assistance


These files and documents are for informational purposes and are not intended as legal advice.  Any use, including alteration, modification, addition, deletion, or other changes to these documents may result in significant legal consequences for the parties involved.  Accordingly, you are advised not to use any of the sample files and documents unless such files and documents are reviewed and approved by your lawyer. Community HealthCare Association of the Dakotas has no responsibility under any circumstances for any use made by you of the sample files and documents.

 

Financial Services

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